5.1. Authorized personnel listed below shall carry out procurement processes either directly or in coordination with the Purchasing Department for the specified purchases. Requests to the Purchasing Department are made by the units planning their required materials monthly and, according to material type, weekly. Besides planned requests, urgent needs (such as sudden orders, unexpected machine stoppages affecting production, or requirements impacting administrative staff activities) must also be communicated to the Purchasing Department. The purchasing process begins once the department supervisors submit all their requests along with the ‘material request form’ to the Purchasing Department.

6.1. Determination of Raw Material Purchases:

6.1.1. Based on order status or production needs, the Production & Planning Department requests required raw materials, auxiliary materials, packaging materials, and commodities, which are procured by the Purchasing Department. (Purchases are planned monthly, weekly, or made urgently as needed.)

6.2. Determination of Spare Parts Purchases:

6.2.1. Spare part needs are identified and requested by the Administrative Affairs Supervisor and procured by the Purchasing Department.

6.3. Determination of Other Material Purchases:

6.3.1. Factory stationery needs are communicated by departments to the factory secretariat; the factory secretary requests, and the Purchasing Department procures them. (Monthly purchases.)
6.3.2. All food and cleaning supplies needed in the factory cafeteria are requested by the cafeteria supervisor and procured by the Purchasing Department. (Weekly purchases.)
6.3.3. Stationery for the Istanbul office is identified and requested by the central secretary and procured by the Purchasing Department. (Monthly purchases.)
6.3.4. Kitchen and cleaning supplies for the Istanbul office are identified and procured by the Administrative Affairs Officer.
6.3.5. Stationery, cleaning, and kitchen needs for the Antalya region are identified and procured by the regional supervisor.

6.4. Determination of Training Needs:

6.4.1. In accordance with the annual planned training program, the Quality Management Officer and Personnel Officer obtain price quotes from training providers and submit them for Board of Directors approval. Needs are met based on the Board’s decision.

6.5. Determination of Occupational Safety Needs:

6.5.1. For mandatory consultancy services required by occupational safety and labor health laws and environmental management laws, the Quality Management Officer obtains price quotes from authorized institutions and submits them for Board approval. Needs are met based on the Board’s decision.

6.6. Determination of Transportation Needs:

6.6.1. For warehouse needs, contracts are signed with supplier firms selected by the logistics unit considering price, payment terms, delivery times, and all service conditions.
6.6.2. Procurement of transportation vehicles is managed by the Logistics Officer prioritizing company interests.
6.6.3. The Export Manager procures required trucks or containers for international freight services.

6.7. Determination of Machinery Maintenance and Repair Needs:

6.7.1. Maintenance and repair activities are identified by the Production & Planning Manager, and external support is obtained for issues unresolved internally.
6.7.2. Machine parts needed for planned maintenance or repair activities are requested by Production & Planning and procured by Purchasing.

6.8. Determination of Calibration Needs:

6.8.1. Previously planned calibration services are procured by an accredited organization designated by the Quality Management Officer.

6.9. Determination of Cargo Services:

6.9.1. Cargo services are procured annually by signing contracts through the Purchasing Department. International cargo services are provided by the Export Department.

6.10. Determination of Communication Services:

6.10.1. Company communication needs (telephone, internet, fax, etc.) are met with approval from the Board via the Quality Management Officer.

6.11. Determination of Outsourced (Fason) Work:

6.11.1. Due to order volume or company preference, outsourced product manufacturing begins with a ‘service outsourcing request form’ from Production & Planning to Purchasing. Purchasing assigns the work to pre-contracted and ‘approved suppliers’ via a ‘outsourcing order form’.
6.11.2. The subcontractor is responsible for completing the work according to specifications, quantity, and timing. Purchasing monitors material status and disposition at subcontractor’s end after completion.

6.12. Determination of Material Testing Needs:

6.12.1. When a testing need arises, the Quality Management Officer coordinates with an accredited body to conduct testing and records the test reports.

6.13. Determination of Quality Management System Needs:

6.13.1. The Quality Management Officer identifies needs related to quality system management (ISO 9001) and product quality (TSE) and procures them with Board approval.

6.14. Determination of Company Vehicle Maintenance and Repair Needs:

6.14.1. Vehicles operating in Çorlu are managed by the Administrative Affairs Supervisor, Istanbul marketing vehicles by the Domestic Market Marketing Manager, and Antalya marketing vehicles by the Regional Sales Officer. Maintenance and repair needs are monitored and fulfilled by the responsible persons.

6.15. Determination of Electrical Services:

6.15.1. Electrical failures not resolvable internally are repaired with external support coordinated by the Administrative Affairs Supervisor.

6.16. Determination of Security, Staff Transportation, Catering, and Subcontracted Labor Needs:

6.16.1. The Administrative Affairs Supervisor identifies security, staff transportation, and catering needs and requests them from Purchasing. Purchasing conducts price analysis and selects the most cost-effective and quality suppliers, registers them in the ‘approved supplier list’ after contract signing.
6.16.2. Subcontracted labor needs are identified by the Production Department and requested from Purchasing, which performs price analysis and supplier selection similarly.

6.17. Determination of Fuel and Gas Cylinder Needs:

6.17.1. Fuel and gas cylinder procurement requests are submitted to Purchasing by the Administrative Affairs Supervisor using a ‘material request form’. Purchasing procures from designated suppliers.

6.18. Determination of Worker Health Services and Personal Protective Equipment:

6.18.1. Personnel Officer identifies mandatory personal protective equipment determined by the occupational safety specialist and requests procurement from Purchasing.
6.18.2. Worker health services are jointly identified by the workplace doctor and Personnel Officer and procured with Board approval.

6.19. Determination of Insurance Services for Vehicles, Buildings, Machinery, and Fixtures:

6.19.1. Purchasing manages tracking and procurement of company insurance services.

6.20. Determination of IT Services:

6.20.1. IT services are identified by the Accounting Department and procured with Board approval.

6.21. Determination of Machinery, Vehicle, Facility, and Fixture Purchases:

6.21.1. Such purchases are made by decision and execution of the Board of Directors.

6.22. Determination of Licensed Waste Transport Companies:

6.22.1. According to the waste management schedule, at least two licensed companies must be kept on the Supplier List to cover any non-compliance issues. Waste disposal will not proceed until a new licensed company agreement is made.

7.1. Upon receipt of requests via the ‘material request form’ to the Purchasing Department, quotations are requested from at least two suppliers listed on the ‘approved supplier list’ using a ‘price inquiry and order form,’ if possible. In urgent cases, information obtained by phone is formalized through an order form and converted into a contract.
7.2. Among the firms submitting quotations, the best offers are selected based on price, payment terms, and delivery time evaluations.
7.3. The procurement process for materials or services is carried out according to the delivery dates requested by the respective units.
7.4. Purchases made without notifying the Purchasing Department as described above are monitored by designated responsible personnel.

8.1. The verification of materials purchased by the Purchasing Department is conducted by the stock control personnel using the ‘material input control form,’ after which the materials are delivered to the relevant warehouses.
8.2. Verification of needs purchased without notification to the Purchasing Department is performed by the responsible personnel.